[Staff14] Great con, everyone! BUT - Money

Cheri Stryker macha at dancingbones.org
Mon Oct 20 13:56:21 CDT 2014

Reminder:  October 31st is the deadline to submit reimbursements!  If 
you have something, please get it in now!

Cheri Stryker
Financial Services Division Director, Email and Data Manager, 
Convolution 2015
CEO, Consanity, Inc.
Secretary, Evil Empire, Inc.

On 10/1/2014 3:03 PM, Cheri Stryker wrote:
> What an awesome year, again!  Excellent feedback from MANY sources, and
> everybody seemed happy.
> Now to finish.  Let's talk about money.
> Do you have receipts that you still need to be reimbursed for?  And you
> didn't get a chance to pass them to me at-con?
> You have until October 31, one month after the end of the convention, to
> send them to me for reimbursement.
> Handling them by email is a bit tricky, but it can be done.
> Unfortunately, we don't have a version that you can just type into, but
> I'm attaching one you can print out.  All reimbursement requests MUST
> have the receipts attached.
> Please print and scan the form, scan the receipts.  If you got an email
> receipt, attach that to the email when you email me the scanned form.
> Since we've now all scattered to our various corners of the earth,
> getting a manager's approval is tricky, but is still required.  Best
> option here is to compose an email, attach the scan of the form and the
> receipts, and send it to the department or division manager who can
> approve it.  Then, the manager can forward it on to me, with the
> attachments, and a note saying they approve the expense.  That way all
> the ducks will line up nicely.
> The last piece of the puzzle is that the form REQUIRES the budget line
> item for the expense to be listed.  The budget can be found here:
> https://docs.google.com/spreadsheet/ccc?key=0Alc-RUkxbGCXdGFkTC1zb2RvS1hlWlVFVWdzblJjdkE&usp=drive_web#gid=0
> The reimbursement form itself is here:
> https://docs.google.com/file/d/0B191N8OD127yOXdJOXJUUjVrczA/edit

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